Website EnviroTrac Ltd.

EnviroTrac Ltd. is a full service environmental and engineering consulting firm with 19 offices located throughout the east coast and mid-Atlantic regions. We are seeking a part-time (20-25 hours per week) Administrative Billing Assistant for our Sharon, MA location. EnviroTrac Ltd. is a leader in providing responsive site investigation and remediation services of high quality to a diverse client base, including some of the world’s largest corporations. We strive to foster a fun and exciting work environment, and challenge all our employees to bring out their maximum potential.

Qualified candidates will have a minimum education of High School Diploma/GED and 2-5 years of experience in an administrative role.

The billing responsibilities include, but are not limited to:

  • Generate monthly draft invoices.
  • Review and accurately interpret invoice data.
  • Coordinate with Project Manager(s) prior to finalization of invoices.
  • Process/Finalization of invoices and invoice submittal
  • Upload monthly invoices through client portals.
  • Maintains physical and electronic copies for compliance.
  • Participate in quarterly billing conference calls.
  • Correspondence/Communication with clients and third-party administrators
  • Generate and submit client statements and follow-up on aged invoices.
  • Perform other related duties as assigned.

The administrative responsibilities include, but are not limited to:

  • Processes incoming and outgoing mail/shipping
  • Filing
  • Copying
  • Scanning as well as manipulate, organize, and upload electronic documents.
  • Data entry
  • Organize and maintain the filing system.
  • Compile and distribute client documents/reports
  • Make travel arrangements.
  • Coordinates with vendors, office maintenance companies, etc.
  • Ordering office and field supplies
  • Tracking credit card receipts and monthly reconciliations
  • Clothing and uniform ordering
  • Answering phones

The qualified candidate will have the following skills:

  • Excellent working knowledge of Microsoft Word, Excel, & Outlook
  • Working knowledge of Deltek Vision or other accounting software
  • Excellent organizational skills
  • Excellent communication skills both written and verbal
  • Excellent prioritization and time management
  • Excellent customer service and phone management
  • Reliable, team player, trustworthy, and self-motivated
  • Excellent math skills
  • Ability to multi-task
  • Attention to detail
  • Friendly and positive attitude

EnviroTrac Ltd. offers a competitive salary, an Employee Assistance Program and a 401k plan plus a 401k match for all employees (including part-time).

EnviroTrac does not discriminate in employment on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, marital status, disability and genetic information, or age.

To apply for this job email your details to lizg@envirotrac.com